Administrative Assistant for the Evangelization and Catechesis Team Part Time

Job Posting: Administrative Assistant for the Evangelization and Catechesis Team

Position: Administrative Assistant

Status: Part-Time (approximately 10-20 hours per week/more hours during seasons of registration)

Reports to: Fr. Mark Wagner

Location: St. John Paul II Pastorate, serving the communities of Baraboo, Reedsburg, Wisconsin Dells, and La Valle, Wisconsin

Key Responsibilities

• Annually/Seasonally
  • Creating and maintaining the registration form for all areas of formation and catechesis
  • Creating and updating (daily during heavy registration times) corresponding spreadsheets of all registrants
  • Collecting and maintaining a record of payments for registration for other events (such as retreats) throughout the year with corresponding spreadsheets as well
  • Update contact information in Flocknote and ParishStaq based on formation registrants and other event registrants throughout the year
    • This includes updating and creating necessary Flocknote groups
  • Support for different team events/programs such as Vacation Bible School and Sacrament Preparation
• Monthly
  • Prepare agenda for and attend bimonthly team meetings
    • Take notes during the meetings
    • Update the calendar and communicate anything necessary from these meetings in a timely manner
  • Be present for monthly Family of Faith nights
    • Help with set-up and clean-up
    • Run check-in table at these nights and update information accordingly
• Weekly/daily basis
  • Review the weekly bulletin in partnership with Director of Communications for the Evangelization and Catechesis team announcements
  • Maintain the Evangelization and Catechesis team calendar and reserve the rooms at specific sites as needed
  • Maintain communication with the priest and team members answering emails and phone calls in a timely manner
  • In collaboration with the Director of Communications, distributes digital and printed collateral created for Evangelization and Catechesis team programs, events, and initiatives

Qualifications

• A committed, practicing Catholic with a genuine love for the faith and a desire to support the vision of the St. John Paul II Pastorate to form individuals for mission to share Jesus Christ competently and confidently with everyone we meet
• Strong data entry skills, comfortable with spreadsheets, attention to detail
• Reliable, self-motivated, and able to manage responsibilities on an as needed basis with prompt attention and flexibility
• Willingness to travel among our pastorate communities (Baraboo, Reedsburg, Wisconsin Dells, and La Valle) as needed
• Collaborative spirit and willingness to work closely with parish staff, including the Vicar
  and Coordinator of Apostolic Mission
• Spanish proficiency is a plus,though not required

How to Apply
Interested candidates should submit a resume and a brief letter of interest to: Fr. Paul Ugo Arinze, Parochial Administrator | Paul.Arinze@madisondiocese.org